Word
To do this Press Key As follows
Use dialog boxes
To do this
|
Press
|
Move to the next option or option group.
|
Tab
|
Move to the previous option or option group.
|
SHIFT+Tab
|
Switch to the next tab in a dialog box.
|
CTRL+Tab
|
Switch to the previous tab in a dialog box.
|
CTRL+SHIFT+Tab
|
Move between options in an open drop-down list,
or between options in a group of options.
|
Arrow keys
|
Perform the action assigned to the selected
button; select or clear the selected check box.
|
SPACEBAR
|
Select an option; select or clear a check box.
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ALT+the letter underlined in an option
|
Open a selected drop-down list.
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ALT+DOWN ARROW
|
Select an option from a drop-down list.
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First letter of an option in a drop-down list.
|
Close a selected drop-down list; cancel a
command and close a dialog box.
|
ESC
|
Run a selected command.
|
Enter
|
Use edit boxes within dialog boxes
Note An
edit box is a blank in which you type or paste an entry, such as your user name
or the path of a folder.
To do this
|
Press
|
Move to the beginning of the entry.
|
HOME
|
Move to the end of the entry.
|
END
|
Move one character to the left or right.
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LEFT ARROW or RIGHT ARROW
|
Move one word to the left.
|
CTRL+LEFT ARROW
|
Move one word to the right.
|
CTRL+RIGHT ARROW
|
Select or cancel the selection of one character
to the left.
|
SHIFT+LEFT ARROW
|
Select or cancel the selection of one character
to the right.
|
SHIFT+RIGHT ARROW
|
Select or cancel the selection of one word to
the left.
|
CTRL+SHIFT+LEFT ARROW
|
Select or cancel the selection of one word to
the right.
|
CTRL+SHIFT+RIGHT ARROW
|
Select from the cursor to the beginning of the
entry.
|
SHIFT+HOME
|
Select from the cursor to the end of the entry.
|
SHIFT+END
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Use the Open and Save As dialog boxes
To do this
|
Press
|
Display the Open dialog box.
|
CTRL+F12 or CTRL+O
|
Display the Save As dialog box.
|
F12
|
Open the selected folder or file.
|
Enter
|
Open the folder one level above the selected
folder.
|
BACKSPACE
|
Delete the selected folder or file.
|
DELETE
|
Display a shortcut menu for a selected item
such as a folder or file.
|
SHIFT+F10
|
Move forward through options.
|
Tab
|
Move back through options.
|
SHIFT+Tab
|
Open the look in list.
|
F4 or ALT+I
|
Undo and redo actions
To do this
|
Press
|
Cancel an action.
|
ESC
|
Undo an action.
|
CTRL+Z
|
Redo or repeat an action.
|
CTRL+Y
|
Access and use task panes and galleries
To do this
|
Press
|
Move to a task pane from another pane in the
program window. You may have to press F6 multiple times.
|
F6
|
When a menu is active, move to a task pane. You
may have to press CTRL+Tab multiple times.
|
CTRL+Tab
|
When a task pane is active, select the next or
previous option in the task pane.
|
Tab or SHIFT+Tab
|
Display the full set of commands on the task
pane menu.
|
CTRL+SPACE BAR
|
Perform the action assigned to the selected
button.
|
SPACE BAR or Enter
|
Open a drop-down menu for the selected gallery
item.
|
SHIFT+F10
|
Select the first or last item in a gallery.
|
HOME or END
|
Scroll up or down in the selected gallery list.
|
PAGE UP or PAGE DOWN
|
Close a task pane
- Press F6 to move to the task pane, if it is necessary.
- Press CTRL+SPACEBAR.
- Use the arrow keys to select Close, and then press Enter.
Move a task pane
- Press F6 to move to the task pane, if it is necessary.
- Press CTRL+SPACEBAR.
- Use the arrow keys to select Move, and then press Enter.
- Use the arrow keys to move the task pane, and then press Enter.
Resize a task pane
- Press F6 to move to the task pane, if it is necessary.
- Press CTRL+SPACEBAR.
- Use the arrow keys to select Size, and then press Enter.
- Use the arrow keys to resize the task pane, and then press Enter.
Access and use available actions
To do this
|
Press
|
Display the shortcut menu for the selected
part.
|
SHIFT+F10
|
Display the menu or message for an available
action or for the Autocorrect Options button
or the Paste options
![]()
button. If more than one action is present,
switch to the next action and display its menu or message.
|
ALT+SHIFT+F10
|
Move between options in a menu of available
actions.
|
Arrow keys
|
Enter
|
|
Close the available actions menu or message.
|
ESC
|
Sub script (H2O)
|
Cntl + =
|
Super Script (H2O)
|
Cntl + +
|
Show and Hide
|
Cntl + *
|
Open Font Dialog
|
Cntl + d
|
Print Preview
|
Cntl + f2
|
Format Painter
|
Cntl + Shift + C
|
Alignment
|
|
Cntl + L
|
|
Right
|
Cntl + R
|
Center
|
Cntl + E
|
Justified
|
Cntl + J
|
Find and Replace
|
|
Find
|
Cntl + F
|
Replace
|
Cntl + H
|
Go to
|
Cntl + G
|
Excel Key
DESCRIPTION
|
|
CTRL+PgUp
|
Switches between worksheet tabs, from left-to-right.
|
CTRL+PgDn
|
Switches between worksheet tabs, from right-to-left.
|
CTRL+SHIFT+(
|
Unhides any hidden rows within the selection.
|
CTRL+SHIFT+)
|
Unhides any hidden columns within the selection.
|
CTRL+SHIFT+&
|
Applies the outline border to the selected cells.
|
CTRL+SHIFT_
|
Removes the outline border from the selected cells.
|
CTRL+SHIFT+~
|
Applies the General number format.
|
CTRL+SHIFT+$
|
Applies the Currency format with two decimal places (negative numbers
in parentheses).
|
CTRL+SHIFT+%
|
Applies the Percentage format with no decimal places.
|
CTRL+SHIFT+^
|
Applies the Exponential number format with two decimal places.
|
CTRL+SHIFT+#
|
Applies the Date format with the day, month, and year.
|
CTRL+SHIFT+@
|
Applies the Time format with the hour and minute, and AM or PM.
|
CTRL+SHIFT+!
|
Applies the Number format with two decimal places, thousands
separator, and minus sign (-) for negative values.
|
CTRL+SHIFT+*
|
Selects the current region around the active cell (the data area
enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
|
CTRL+SHIFT+:
|
Enters the current time.
|
CTRL+SHIFT+"
|
Copies the value from the cell above the active cell into the cell or
the Formula Bar.
|
CTRL+SHIFT+Plus (+)
|
Displays the Insert dialog box to insert blank cells.
|
CTRL+Minus (-)
|
Displays the Delete dialog box to delete the selected
cells.
|
CTRL+;
|
Enters the current date.
|
CTRL+`
|
Alternates between displaying cell values and displaying formulas in
the worksheet.
|
CTRL+'
|
Copies a formula from the cell above the active cell into the cell or
the Formula Bar.
|
CTRL+1
|
Displays the Format Cells dialog box.
|
CTRL+2
|
Applies or removes bold formatting.
|
CTRL+3
|
Applies or removes italic formatting.
|
CTRL+4
|
Applies or removes underlining.
|
CTRL+5
|
Applies or removes strikethrough.
|
CTRL+6
|
Alternates between hiding objects, displaying objects, and displaying
placeholders for objects.
|
CTRL+8
|
Displays or hides the outline symbols.
|
CTRL+9
|
Hides the selected rows.
|
CTRL+0
|
Hides the selected columns.
|
CTRL+A
|
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region.
Pressing CTRL+A a second time selects the current region and its summary
rows. Pressing CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function name in a
formula, displays theFunction Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the
insertion point is to the right of a function name in a formula.
|
CTRL+B
|
Applies or removes bold formatting.
|
CTRL+C
|
Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
|
CTRL+D
|
Uses the Fill Down command to copy the contents and format
of the topmost cell of a selected range into the cells below.
|
CTRL+F
|
Displays the Find and Replace dialog box, with
the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the
last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with
the Font tab selected.
|
CTRL+G
|
Displays the Go To dialog box.
F5 also displays this dialog box.
|
CTRL+H
|
Displays the Find and Replace dialog box, with
the Replace tab selected.
|
CTRL+I
|
Applies or removes italic formatting.
|
CTRL+K
|
Displays the Insert Hyperlink dialog box for new hyperlinks
or the Edit Hyperlink dialog box for selected existing hyperlinks.
|
CTRL+N
|
Creates a new, blank workbook.
|
CTRL+O
|
Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
|
CTRL+P
|
Displays the Print dialog box.
CTRL+SHIFT+P opens the Format Cells dialog box with
the Font tab selected.
|
CTRL+R
|
Uses the Fill Right command to copy the contents and format
of the leftmost cell of a selected range into the cells to the right.
|
CTRL+S
|
Saves the active file with its current file name, location, and file
format.
|
CTRL+T
|
Displays the Create Table dialog box.
|
CTRL+U
|
Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula
bar.
|
CTRL+V
|
Inserts the contents of the Clipboard at the insertion point and
replaces any selection. Available only after you have cut or copied an
object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog box. Available
only after you have cut or copied an object, text, or cell contents on a
worksheet or in another program.
|
CTRL+W
|
Closes the selected workbook window.
|
CTRL+X
|
Cuts the selected cells.
|
CTRL+Y
|
Repeats the last command or action, if possible.
|
CTRL+Z
|
Uses the Undo command to reverse the last command or to
delete the last entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to
reverse or restore the last automatic correction when AutoCorrect Smart Tags
are displayed.
|
Power point
TO DO THIS
|
PRESS
|
Perform
the next animation or advance to the next slide
|
N,
ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the
mouse)
|
Perform
the previous animation or return to the previous slide
|
|
Go
to slide number
|
number+ENTER
|
Show
or hide arrow pointer
|
A
or =
|
Display
a black screen, or return to the slide show from a black screen
|
B
or PERIOD
|
Display
a white screen, or return to the slide show from a white screen
|
W
or COMMA
|
Stop
or restart an automatic slide show
|
S
or PLUS SIGN
|
End
a slide show
|
ESC,
CTRL+BREAK, or HYPHEN
|
Erase
on-screen annotations
|
E
|
Go
to the next hidden slide
|
H
|
Set
new timings while rehearsing
|
T
|
Use
original timings while rehearsing
|
O
|
Use
mouse-click to advance while rehearsing
|
M
|
Return
to the first slide
|
1+ENTER
(or press both mouse buttons for 2 seconds)
|
Redisplay
hidden pointer and/or change the pointer to a pen
|
CTRL+P
|
Redisplay
hidden pointer and/or change the pointer to an arrow
|
CTRL+A
|
Hide
the pointer and navigation button immediately
|
CTRL+H
|
Show
or hide ink markup
|
CTRL+M
|
Hide
the pointer and navigation button in 15 seconds
|
CTRL+U
|
View
task bar
|
CTRL+T
|
All
Slides dialog box
|
CTRL+S
|
SHIFT+F10
(or right-click)
|
|
TAB
|
|
Go
to the last or previous hyperlink on a slide
|
SHIFT+TAB
|
Perform
the "mouse click" behavior of the selected hyperlink
|
ENTER
while a hyperlink is selected
|
Perform
the "mouse over" behavior of the selected hyperlink
|
SHIFT+ENTER
while a hyperlink is selected
|
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