Word
To do this Press Key As follows
Use dialog boxes
To do this
|
Press
|
Move to the next option or option group.
|
Tab
|
Move to the previous option or option group.
|
SHIFT+Tab
|
Switch to the next tab in a dialog box.
|
CTRL+Tab
|
Switch to the previous tab in a dialog box.
|
CTRL+SHIFT+Tab
|
Move between options in an open drop-down list,
or between options in a group of options.
|
Arrow keys
|
Perform the action assigned to the selected
button; select or clear the selected check box.
|
SPACEBAR
|
Select an option; select or clear a check box.
|
ALT+the letter underlined in an option
|
Open a selected drop-down list.
|
ALT+DOWN ARROW
|
Select an option from a drop-down list.
|
First letter of an option in a drop-down list.
|
Close a selected drop-down list; cancel a
command and close a dialog box.
|
ESC
|
Run a selected command.
|
Enter
|
Use edit boxes within dialog boxes
Note An
edit box is a blank in which you type or paste an entry, such as your user name
or the path of a folder.
To do this
|
Press
|
Move to the beginning of the entry.
|
HOME
|
Move to the end of the entry.
|
END
|
Move one character to the left or right.
|
LEFT ARROW or RIGHT ARROW
|
Move one word to the left.
|
CTRL+LEFT ARROW
|
Move one word to the right.
|
CTRL+RIGHT ARROW
|
Select or cancel the selection of one character
to the left.
|
SHIFT+LEFT ARROW
|
Select or cancel the selection of one character
to the right.
|
SHIFT+RIGHT ARROW
|
Select or cancel the selection of one word to
the left.
|
CTRL+SHIFT+LEFT ARROW
|
Select or cancel the selection of one word to
the right.
|
CTRL+SHIFT+RIGHT ARROW
|
Select from the cursor to the beginning of the
entry.
|
SHIFT+HOME
|
Select from the cursor to the end of the entry.
|
SHIFT+END
|
Use the Open and Save As dialog boxes
To do this
|
Press
|
Display the Open dialog box.
|
CTRL+F12 or CTRL+O
|
Display the Save As dialog box.
|
F12
|
Open the selected folder or file.
|
Enter
|
Open the folder one level above the selected
folder.
|
BACKSPACE
|
Delete the selected folder or file.
|
DELETE
|
Display a shortcut menu for a selected item
such as a folder or file.
|
SHIFT+F10
|
Move forward through options.
|
Tab
|
Move back through options.
|
SHIFT+Tab
|
Open the look in list.
|
F4 or ALT+I
|
Undo and redo actions
To do this
|
Press
|
Cancel an action.
|
ESC
|
Undo an action.
|
CTRL+Z
|
Redo or repeat an action.
|
CTRL+Y
|
Access and use task panes and galleries
To do this
|
Press
|
Move to a task pane from another pane in the
program window. You may have to press F6 multiple times.
|
F6
|
When a menu is active, move to a task pane. You
may have to press CTRL+Tab multiple times.
|
CTRL+Tab
|
When a task pane is active, select the next or
previous option in the task pane.
|
Tab or SHIFT+Tab
|
Display the full set of commands on the task
pane menu.
|
CTRL+SPACE BAR
|
Perform the action assigned to the selected
button.
|
SPACE BAR or Enter
|
Open a drop-down menu for the selected gallery
item.
|
SHIFT+F10
|
Select the first or last item in a gallery.
|
HOME or END
|
Scroll up or down in the selected gallery list.
|
PAGE UP or PAGE DOWN
|
Close a task pane
- Press F6 to move to the task pane, if it is necessary.
- Press CTRL+SPACEBAR.
- Use the arrow keys to select Close, and then press Enter.
Move a task pane
- Press F6 to move to the task pane, if it is necessary.
- Press CTRL+SPACEBAR.
- Use the arrow keys to select Move, and then press Enter.
- Use the arrow keys to move the task pane, and then press Enter.
Resize a task pane
- Press F6 to move to the task pane, if it is necessary.
- Press CTRL+SPACEBAR.
- Use the arrow keys to select Size, and then press Enter.
- Use the arrow keys to resize the task pane, and then press Enter.
Access and use available actions
To do this
|
Press
|
Display the shortcut menu for the selected
part.
|
SHIFT+F10
|
Display the menu or message for an available
action or for the Autocorrect Options button
or the Paste options
button. If more than one action is present,
switch to the next action and display its menu or message.
|
ALT+SHIFT+F10
|
Move between options in a menu of available
actions.
|
Arrow keys
|
 Perform the action for the selected item on a
menu of available actions. |
Enter
|
Close the available actions menu or message.
|
ESC
|
Sub script (H2O)
|
Cntl + =
|
Super Script (H2O)
|
Cntl + +
|
Show and Hide
|
Cntl + *
|
Open Font Dialog
|
Cntl + d
|
Print Preview
|
Cntl + f2
|
Format Painter
|
Cntl + Shift + C
|
Alignment
|
|
Cntl + L
|
|
Right
|
Cntl + R
|
Center
|
Cntl + E
|
Justified
|
Cntl + J
|
Find and Replace
|
|
Find
|
Cntl + F
|
Replace
|
Cntl + H
|
Go to
|
Cntl + G
|
Excel Key
DESCRIPTION
|
|
CTRL+PgUp
|
Switches between worksheet tabs, from left-to-right.
|
CTRL+PgDn
|
Switches between worksheet tabs, from right-to-left.
|
CTRL+SHIFT+(
|
Unhides any hidden rows within the selection.
|
CTRL+SHIFT+)
|
Unhides any hidden columns within the selection.
|
CTRL+SHIFT+&
|
Applies the outline border to the selected cells.
|
CTRL+SHIFT_
|
Removes the outline border from the selected cells.
|
CTRL+SHIFT+~
|
Applies the General number format.
|
CTRL+SHIFT+$
|
Applies the Currency format with two decimal places (negative numbers
in parentheses).
|
CTRL+SHIFT+%
|
Applies the Percentage format with no decimal places.
|
CTRL+SHIFT+^
|
Applies the Exponential number format with two decimal places.
|
CTRL+SHIFT+#
|
Applies the Date format with the day, month, and year.
|
CTRL+SHIFT+@
|
Applies the Time format with the hour and minute, and AM or PM.
|
CTRL+SHIFT+!
|
Applies the Number format with two decimal places, thousands
separator, and minus sign (-) for negative values.
|
CTRL+SHIFT+*
|
Selects the current region around the active cell (the data area
enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
|
CTRL+SHIFT+:
|
Enters the current time.
|
CTRL+SHIFT+"
|
Copies the value from the cell above the active cell into the cell or
the Formula Bar.
|
CTRL+SHIFT+Plus (+)
|
Displays the Insert dialog box to insert blank cells.
|
CTRL+Minus (-)
|
Displays the Delete dialog box to delete the selected
cells.
|
CTRL+;
|
Enters the current date.
|
CTRL+`
|
Alternates between displaying cell values and displaying formulas in
the worksheet.
|
CTRL+'
|
Copies a formula from the cell above the active cell into the cell or
the Formula Bar.
|
CTRL+1
|
Displays the Format Cells dialog box.
|
CTRL+2
|
Applies or removes bold formatting.
|
CTRL+3
|
Applies or removes italic formatting.
|
CTRL+4
|
Applies or removes underlining.
|
CTRL+5
|
Applies or removes strikethrough.
|
CTRL+6
|
Alternates between hiding objects, displaying objects, and displaying
placeholders for objects.
|
CTRL+8
|
Displays or hides the outline symbols.
|
CTRL+9
|
Hides the selected rows.
|
CTRL+0
|
Hides the selected columns.
|
CTRL+A
|
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region.
Pressing CTRL+A a second time selects the current region and its summary
rows. Pressing CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function name in a
formula, displays theFunction Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the
insertion point is to the right of a function name in a formula.
|
CTRL+B
|
Applies or removes bold formatting.
|
CTRL+C
|
Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
|
CTRL+D
|
Uses the Fill Down command to copy the contents and format
of the topmost cell of a selected range into the cells below.
|
CTRL+F
|
Displays the Find and Replace dialog box, with
the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the
last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with
the Font tab selected.
|
CTRL+G
|
Displays the Go To dialog box.
F5 also displays this dialog box.
|
CTRL+H
|
Displays the Find and Replace dialog box, with
the Replace tab selected.
|
CTRL+I
|
Applies or removes italic formatting.
|
CTRL+K
|
Displays the Insert Hyperlink dialog box for new hyperlinks
or the Edit Hyperlink dialog box for selected existing hyperlinks.
|
CTRL+N
|
Creates a new, blank workbook.
|
CTRL+O
|
Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
|
CTRL+P
|
Displays the Print dialog box.
CTRL+SHIFT+P opens the Format Cells dialog box with
the Font tab selected.
|
CTRL+R
|
Uses the Fill Right command to copy the contents and format
of the leftmost cell of a selected range into the cells to the right.
|
CTRL+S
|
Saves the active file with its current file name, location, and file
format.
|
CTRL+T
|
Displays the Create Table dialog box.
|
CTRL+U
|
Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula
bar.
|
CTRL+V
|
Inserts the contents of the Clipboard at the insertion point and
replaces any selection. Available only after you have cut or copied an
object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog box. Available
only after you have cut or copied an object, text, or cell contents on a
worksheet or in another program.
|
CTRL+W
|
Closes the selected workbook window.
|
CTRL+X
|
Cuts the selected cells.
|
CTRL+Y
|
Repeats the last command or action, if possible.
|
CTRL+Z
|
Uses the Undo command to reverse the last command or to
delete the last entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to
reverse or restore the last automatic correction when AutoCorrect Smart Tags
are displayed.
|
Power point
|
TO DO THIS
|
PRESS
|
|
Perform
the next animation or advance to the next slide
|
N,
ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the
mouse)
|
|
Perform
the previous animation or return to the previous slide
|
|
|
Go
to slide number
|
number+ENTER
|
|
Show
or hide arrow pointer
|
A
or =
|
|
Display
a black screen, or return to the slide show from a black screen
|
B
or PERIOD
|
|
Display
a white screen, or return to the slide show from a white screen
|
W
or COMMA
|
|
Stop
or restart an automatic slide show
|
S
or PLUS SIGN
|
|
End
a slide show
|
ESC,
CTRL+BREAK, or HYPHEN
|
|
Erase
on-screen annotations
|
E
|
|
Go
to the next hidden slide
|
H
|
|
Set
new timings while rehearsing
|
T
|
|
Use
original timings while rehearsing
|
O
|
|
Use
mouse-click to advance while rehearsing
|
M
|
|
Return
to the first slide
|
1+ENTER
(or press both mouse buttons for 2 seconds)
|
|
Redisplay
hidden pointer and/or change the pointer to a pen
|
CTRL+P
|
|
Redisplay
hidden pointer and/or change the pointer to an arrow
|
CTRL+A
|
|
Hide
the pointer and navigation button immediately
|
CTRL+H
|
|
Show
or hide ink markup
|
CTRL+M
|
|
Hide
the pointer and navigation button in 15 seconds
|
CTRL+U
|
|
View
task bar
|
CTRL+T
|
|
All
Slides dialog box
|
CTRL+S
|
|
SHIFT+F10
(or right-click)
|
|
|
TAB
|
|
|
Go
to the last or previous hyperlink on a slide
|
SHIFT+TAB
|
|
Perform
the "mouse click" behavior of the selected hyperlink
|
ENTER
while a hyperlink is selected
|
|
Perform
the "mouse over" behavior of the selected hyperlink
|
SHIFT+ENTER
while a hyperlink is selected
|
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